A note from the desk
Quickbooky is an independent news publication. Nobody at this desk works for Intuit Inc., and the two have no relationship of any kind — we cover QuickBooks the way a newspaper covers a company: from the outside.
QuickBooks and QuickBooks Online are trademarks of Intuit Inc., used here only to identify the software being covered. What you will read is journalism and information — not accounting, tax, or legal advice.
Accounting News
Problems, outages, and quirks that QuickBooks users are reporting — tracked and explained by the desk.
Shipping & Fulfillment
QuickBooks Desktop users shipping internationally can generate Commercial Invoices and export paperwork through Shipping Manager, though carrier requirements vary by destination.
Payroll
QuickBooks prefills W-2 worksheets with company and employee data, but users should verify amounts against Payroll Summary reports before filing.
Payroll
QuickBooks pulls W-2 data from employee records and paychecks, so corrections belong in the source file — not on the form itself.
Payroll & Year-End Forms
QuickBooks prefills W-2 worksheets with company data, but errors in employee records and company settings can cause incorrect filings if left unchecked.
Payroll
QuickBooks prefills W-2 worksheets with company and employee data, but errors in source records carry through to filings unless reviewed before submission.
Payroll
QuickBooks prefills most of Form 941, but employee counts, zero fields, and uncategorized wages still confuse payroll users each quarter.
Payroll
QuickBooks users preparing W-2s can verify worksheet accuracy by cross-checking the Payroll Summary report and correcting employee and company identification fields.
Payroll
QuickBooks users preparing state W-2 worksheets can verify prefilled wage and tax amounts using a Payroll Summary report and correct mismatched employer or employee identification numbers.
Payroll
QuickBooks users preparing state W-2 worksheets can verify employer and employee data by cross-referencing the Payroll Summary report for accuracy.
Payroll & Forms
QuickBooks desktop and payroll users preparing Form 943 for agricultural employees face specific e-filing, COBRA credit, and summary reporting steps that trip up filers.
Payroll
QuickBooks users encounter unexpected values on Form 941, particularly the employee count on Line 1, which follows a unique IRS snapshot rule rather than quarterly totals.
Payroll
QuickBooks users preparing Form 941 often question the employee count on Line 1, which reflects a single pay period rather than the full quarter.
Payroll
QuickBooks users reviewing Form 941 Page 2 may find Line 13 deposit totals incomplete when prior overpayments or CARES Act deferrals are involved.
Payroll & Forms
QuickBooks users report mismatches on Form 941 Page 2 when prior-period overpayments and tax-deferral amounts are not automatically reflected on Lines 13a and 13b.
Payroll
QuickBooks users filing Form 944 need to summarize payroll data, save copies of returns, and handle e-filing. Here is what the community reports about getting it done.
Payroll
QuickBooks users preparing Form 944 face questions about payroll summaries, saving returns, and e-filing. Here is what the community reports.
Payroll
QuickBooks users preparing IRS Form 944 need current tax rates, filing thresholds, and navigation steps to generate, summarize, and e-file the annual return correctly.
Payroll & Forms
QuickBooks prefills most of Form 944 Page 2, but overpayments, deposits, and paid preparer details require manual review before filing.
Payroll & Forms
QuickBooks prefills most of Form 944 Page 2, but certain line items require manual attention. Here is what to check before filing.
Payroll & Forms
QuickBooks prefills most of Form 944 Page 2, but certain lines require manual review — especially deposit totals and prior-period overpayments.
Payroll & Taxes
Agricultural employers using QuickBooks must handle Form 943 filing rules, separate farm and nonfarm payroll, and meet IRS wage thresholds for accurate annual tax reporting.
Payroll
QuickBooks prefills most Form 941 fields automatically, but COBRA credit changes and zero-value reporting rules continue to trip up payroll filers each quarter.
Payroll
Employers required to file Form 944 are encountering difficulty summarizing payroll data and navigating e-filing options within QuickBooks Desktop.
Payroll
QuickBooks auto-populates most Form 940 fields from payroll data, but employers must verify exempt payments, equity-grant income, and credit-reduction state wages before filing.